Regular attendance is important. While some missed assignments may be made up, the dynamics of classroom interaction are valuable to the learning experience. Therefore, KICS has established a maximum number of absences allowed in order to receive full credit and full grades for a class. A maximum number of nine (9) schools days may be missed during a year. Students exceeding the 9 days are at risk for retention in their respective grade level or of being denied credit for the semester. Attendance requirements begin and end with the school calendar. Secondary students and parents of primary students are responsible for getting assignments from teachers, preferably prior to the absence. Students will have one day to make up the work for each day absent.
Extended and Planned Absences
Extended absences will only be permitted for reasons of sickness, missionary home assignment/furlough, missionary conference or pre-approved essential travel need.
Extended (more than 9 school days) absences must be approved a minimum of two weeks in advance by the Director unless the extended absence is due to an illness or emergency situation. In the event of an illness or emergency, the school should be notified as soon as possible.
Extended and accumulated absences shall not exceed 10% (18 days) of the total school days. If a student misses more than 10% of scheduled classes, credit may not be given for the course. In cases of injury or long-term illness, the school may provide or approve home tutoring and/or other arrangements to satisfy attendance requirements.
Mission agencies – or the home church in the case of tentmakers – must confirm approval of home assignment dates in writing to the school. This applies to preapproved mission agencies. The dates of missionary conferences need to be confirmed by the mission agency in writing to the school, and such an absence must fit within the total annual 18-day limit.
If an extended absence is approved, parents must then agree on an alternative education plan with their child’s teacher(s).
KICS has established attendance and tardiness standards to help students gain maximum benefit from the education provided. Students are expected to arrive at school and to class on time. This is a matter of courtesy and responsibility.
- Any student who is not in class, prepared, and positioned for learning before the bell rings each period is considered tardy.
- Classroom tardy records are kept by each Teacher in every class.
- School-wide tardy records are kept by Clerical Staff and Administration.
- Tardy records accrue throughout the year.
Consequences for Tardies
- 1st Tardy – Warning and conversation with Student by Teacher
- 2nd Tardy – Parent and Administrator notification by Teacher
- 3rd Tardy – Parent contact and lunch detention by Administrator
- 4th Tardy (and more) – Progressive discipline by Administrator
PERSONAL ELECTRONIC DEVICES
The use of personal electronic devices (PED) shall not be a distraction to learning.
Students are allowed to carry personal electronic devices (PEDs) to school. Within a classroom, it is the teacher’s discretion as to how they will be used for learning purposes. If a PED is being used without the permission of the teacher, it will be confiscated and handed the appropriate Administrator. The school is not responsible for lost, stolen, or damaged PEDs.
- The first time a PED is confiscated, a student may pick up the device at the School Office at the end of the day.
- The second time a PED is confiscated; a parent must pick up the device at the School Office.
- The third time a PED is confiscated; a parent must pick up the device at the School Office and an agreement must be made with the Administrator and parents.
If necessary, parents may withdraw a child before the end of the school day for reasons of student illness, medical appointment, or emergency only. When doing so, parents must follow the following protocol:
- Advance notice to the school in writing is requested for an early dismissal, if planned.
- Parents of all students must report to the school receptionist and sign the student out.
- A student will not be dismissed unless his/her parent is present. Students may not sign themselves out.
GUIDELINES FOR APPROPRIATE STAFF-STUDENT INTERACTIONS
The role of KICS teachers and staff is to teach, nurture, protect, and care for our students while on our campus. All staff should clearly understand the need to maintain appropriate boundaries in their dealings with pupils. Any behavior that could raise questions about a staff member’s motives towards a student must be brought to the attention of the administration.
Staff should take care that their relationships with pupils reflect the age, gender and maturity of the pupils. It is particularly important to ensure that all aspects of demeanor, language and attitudes – however conveyed – do not give rise to misunderstandings, especially when dealing with adolescent boys and girls. Ambiguous comments and conduct, in particular, should be avoided.
Physical contact may be misconstrued by a pupil, parent or observer. Touching pupils, including well-intentioned informal gestures such as putting a hand on the shoulder or arm, can, if repeated regularly, lead to questions being raised. Staff must not make gratuitous physical contact with pupils and should avoid attributing ‘touching’ to their teaching style as a way of relating to pupils. (We are aware that there will be flexibility when teaching the youngest students.)
There will be occasions when physical contact will be acceptable. In general these will fall into one of three categories:
- Action to prevent harm or injury to the pupil or to others. If it is necessary to prevent a pupil causing injury to him/herself or to others, the use of minimum force and contact necessary to prevent harm or injury is acceptable and defensible. All staff must immediately intervene to stop physical bullying or verbal abuse. Such incidents must always be reported.
- Comforting a pupil in distress. There is no easy definition of what is acceptable since much depends on the circumstances, the age of the pupil, the extent and cause of the distress, and the alternative means of providing comfort. Staff should use their professional judgment and discretion in relation to these factors; staff should consider how others might perceive the action, even if no one else is present, and ensure that it does not develop into unnecessary contact. Particular care must be taken in instances which involve the same pupil over a period of time.
- Unavoidable contact. This is a particularly sensitive issue in classes such as Physical Education and Drama and in some forms of skills coaching. All teachers must be alert to the possibilities of misinterpreting any contact. It will generally not be acceptable for physical contact to take place between adolescent pupils and teachers. In cases of doubt or uncertainty, staff should seek advice from the director.
- Contact to encourage, affirm or redirect a child’s attention into a lesson (mainly for Primary students).
Any form of physical (corporal) punishment is prohibited under disciplinary procedures.
It is advisable not to have one on one private meetings between a teacher and student, especially of the opposite sex. If this cannot be avoided, then the meeting should take place in a public area of the school. The door must be left open or the student should be clearly visible through the window. Under no circumstances should meetings with individual pupils be arranged off the school premises without the prior approval of the director. This includes the transporting of individual children in private cars.
If pupils require assistance with toileting, staff should try to arrange for the presence of another adult in the vicinity. Where this is not possible, teachers should only accompany students of the same gender into the restroom and never have the door closed. When changing of clothes is required, only the teacher of the same gender may enter, and the teacher will change separately. (We are aware that the youngest students may need additional assistance in this area. Teachers will use their professional discretion here.)
Comments and Discussions with Pupils
Staff must avoid comments to or about pupils which could be taken to have sexual overtones. It is equally unacceptable for staff to encourage debate and discussion between groups of students, which could be interpreted as having sexual overtones, which are not justified in the context of the teaching program.
Notwithstanding the advice given above, it is recognized that, in order to discharge particular pastoral responsibilities, staff may from time to time need to engage in conversation with pupils and students which cover sensitive matters. Teachers must use their professional judgment to ensure that they are not drawn into areas inappropriate to their duties or their relationship with the pupils concerned. Staff must also use their discretion to ensure that, for example, any probing for details cannot be construed as unjustified intrusion.
In responding to individual student’s distress, staff will need to consider carefully whether they should offer advice, sympathy or counseling if a discussion enters a sensitive area or, alternatively, refer them to the director who is better placed to offer appropriate avenues for help.
The persistent and hurtful use of sarcastic, demeaning, belittling, or insensitive comments towards young people may also be regarded as a form of abuse which is potentially very damaging and should be avoided. There will be no gossiping about students to other students or faculty. Hot-tempered shouting is forbidden.
Out of School and After-School Activities
Staff should take particular care when supervising pupils in the less formal atmosphere of a residential setting or after-school activity. The more relaxed relationships that may promote successful activities can be misinterpreted by young people. It is important to emphasize that the standards of professional conduct and behavior expected of employees should be no different than those which apply within school. Staff should be aware of the particular care which should be taken with older, more mature students in these circumstances.
The use of books, videos and films of an explicit or sensitive nature, particularly in relation to language or sexual behavior must be given careful consideration to ensure that its selection is not subsequently misinterpreted. There should always, therefore, be a clear link with the targets of the teacher’s program. Any questions regarding content should be brought to the administration for input prior to students engaging them.
When choosing to show videos in class, decide whether it is necessary to show the entire movie or whether a clip would suffice. Using movies as class rewards is permissible. Only G-rated movies are acceptable for elementary classrooms. In secondary classes, if you are choosing a movie above the PG rating, seek approval from the lead teacher or administration or go to www.pluggedin.com to check its suitability. We need to follow the conservative route when making viewing choices.
Personal Letters and On-Line Communication
It will rarely be appropriate for teachers to write personal notes or letters, or to send e-mail, to individual students. If a teacher believes it to be necessary to write a personal note to a pupil, he or she will keep a copy of the communication on record for one semester.
Email is permissible for submission of work, giving advice over aspects of subjects being covered, or other professional matters..However, all teachers and other adults using e-mail in this context need to be aware of the less formal style that can characterize this form of communication and should ensure that responses do not convey an inappropriate tone. In particular, a friendly and chatty style committed to e-mail can easily be misconstrued by the recipient, as the ‘conversation’ is effectively private to just two individuals, with all that this implies.
Personal texting between a teacher and a student is discouraged.
Facebook and other forms of social media are prohibited between teachers and students. Under no circumstances should this be the means of communication between a teacher and a student. Please use discretion on your Facebook page, which is more of a personal nature. Your relationship here at KICS with students and their parents is professional.
Grades are a reflection of the progress students have made toward meeting and exceeding standards for each content area. Students are given a variety of opportunities throughout the year to demonstrate their learning. Student growth is the target of every teacher, and the grades earned by each student represent that growth.
Every three weeks, all secondary grades are checked. Students earning one or more grades at a 69% or below will receive additional support for academic success, including participation in Learning Lab twice per week. There is also an athletic impact for student athletes. See the Athletic Eligibility Handbook for full details. Parents will be informed following each grade check. Intervention is critical in helping each student succeed and is most effective when students, parents, and school personnel partner together to do what is best for the student.
Learning Lab is a strategic intervention that takes place from 3:20-4:20pm on Tuesdays and Thursdays. Students will attend Learning Lab until the next grade check, three weeks later. If the next grade check shows that your child’s grades are all at 70% or above, s/he will no longer be expected to attend Learning Lab. If, however, one or more grades are still below 70%, s/he will continue in Learning Lab. During Learning Lab, students will set goals, do school work, reflect upon their own effort and achievement, and receive assistance from their teachers.
FINAL EXAM EXEMPTION
Seniors who have a 93% or above may be exempt from final exams.
PROGRESS REPORTS & REPORT CARDS
Primary students will receive a progress report at mid-quarter. Report cards are issued to parents in conjunction with a parent-teacher conference just after the quarter/semester ends. Final report cards will not be issued until all outstanding tuition and fines are paid, including library books returned.
Secondary students and parents are able to view student grades at any time throughout the year via online grades in RenWeb. Parents are encouraged to review their student’s academic and social progress with them. Report cards will be emailed to parents at the end of each quarter. Students earning a grade of 79% or below in one or more classes will be expected to participate in a parent-teacher conference to discuss the student’s progress. Both parent and student participation at parent-teacher conferences is expected.
Final report cards will not be issued until all outstanding tuition and fines are paid, including library books returned.
As a Christian school, KICS will make every effort to ensure that academic honesty and integrity will be maintained. Academic dishonesty is out of harmony with the scriptural principles that KICS seeks to uphold.
Definitions: The following kinds of academic dishonesty and their definitions are not intended to be exhaustive; rather they are an example of inappropriate academic behavior.
- Plagiarism – includes taking words, data, ideas, and other’s statements, without proper acknowledgment, and presenting them as one’s own.
- Cheating – includes the use of improper means to gain credit or advantage. Forms of cheating include: improper possession of unauthorized aids in an academic exercise or examination, the fabrication or falsification of data, the submission of the same work for credit in more than one course without permission, looking at another student’s work during an examination; or copying another student’s work for an assignment.
- Collusion/Facilitating Academic Dishonesty – is assisting or attempting to assist another student in an act of academic dishonesty. This can include: permitting another student to look at one’s own work during an exam or in an assignment where collaboration is not allowed, providing information or material to another student for the purpose of academic gain, or parent’s completing assignments or homework on behalf of the child.
- False accusation – is when a student falsely accuses another student of other forms of academic dishonesty.
COMMUNICATION OF POLICY
Because academic integrity is important, it is necessary that teachers discuss the issue of academic integrity in their classrooms and explain how KICS policy applies in each of their courses. Teachers should make every effort to discourage and prevent dishonesty in any form. A student is responsible for the academic integrity of work submitted. Ignorance of academic integrity standards will not be considered a valid excuse or defense. If a student is ever in doubt about a potential issue of academic integrity, the student should consult with his or her teachers.
REPORTING ACADEMIC DISHONESTY
All cases of suspected academic dishonesty must be reported to the Director. Additionally, cases of confirmed academic dishonesty should be reported to the parent or guardian of the offending student. A record of confirmed academic dishonesty shall remain in the student’s file for one year. Should a repeat offence occur within the one year, the original offense and subsequent offense shall remain on record for an additional two years.
When a student engages in academic dishonesty, including cheating, plagiarism, or collusion he or she is in violation of KICS’ rules. The penalty for dishonesty in any form is as follows:
- On the 1st offense, the student may receive a “0” for the examination or assignment.The offense will be reported to the Director and the parent or guardian.
- On the 2nd offense in the same class, the student will receive an “F” in the course. The student may also be subject to suspension. On a second offense in a different class the student shall receive an F on the examination or assignment and is subject to suspension.The offense will be reported to the Director and the parent or guardian.
- A third offense in any class the student is subject to expulsion from KICSThe Director and the parent or guardian will be notified. Should expulsion occur, the KICS School Board will be notified
ACADEMIC PROBATION POLICY
KICS has established academic probation standards to ensure that we can meet the educational needs of our students and to ensure that students and families are taking seriously the education that KICS provides.
Background: Student acceptance to KICS is based on the assumption that programs being offered meet the needs of the student. When, in the judgment of the Director, in consultation with the teaching staff, programs and personnel resources do not adequately meet the needs of a student, the school must assess its ability to meet the needs manifested. Efforts will be made to partner with parents to provide support systems in order to facilitate student success. These supports can include, but are not limited to testing, tutoring, specific study times, additional assistance, provision of supplemental resources, access to online grades, the repetition of a full school year, and ongoing communication with the teacher and administration. If supports are not successful, a student may be placed on Academic Probation where supports will continue.
Objectives: The objectives of Academic Probation are:
- to help students work towards achieving their potential
- to help students develop appropriate behavior, socialization and study patterns
- to identify if the student’s learning and behavioral needs can be met by KICS
- to monitor students if there are doubts about their ability to cope in the next year
- Enrollment Trial Period: Based on a student’s previous school records and the results of a school entrance test, new students may be placed on an enrollment trial period if considered necessary by the Director. Parents will be notified of this in writing at the time of enrollment. These students have one quarter to align their output with school wide norms and will receive the appropriate supports from the list above. In exceptional circumstances, this initial trial period may be shortened or extended, and is on a case-by-case basis.
- High School Students: It is expected that High School students enrolled in KICS’ academic program make positive and consistent progress toward the completion of graduation requirements. Students unable to maintain sufficient progress may be placed on Academic Probation. Written and verbal evidence supporting a case for academic probation must be gathered. This should clearly demonstrate one or more of the following:
- An inability to maintain a minimum of 70% in each course.
- Repeated disruptive behavior
- Significant and repeated failure to complete work and meet deadlines
- Educational needs which the school is not able to meet satisfactorily
- During the period of Academic Probation, efforts will be made to address academic or behavioral difficulties, and parent conferences will take place. Written communication will delineate the reasons for the Academic Probation placement and will clearly state student goals. Academic Probation for high school students normally lasts one quarter.
- Students showing satisfactory progress will be removed from Academic Probation following their achievement of academic or behavior goals. Should progress be marginal, a discretionary extension may be granted by the Director. Students showing limited progress will have their enrollment terminated. Upon termination of enrollment, parents will be notified of their right to appeal the decision and may appeal to the KICS Board in writing within one week of notification.
- Primary and Middle School Students: Primary and Middle School students are also expected to maintain academic progress towards goals designed to equip them for High School. In cases where students are not maintaining sufficient progress toward this goal, parents will be engaged in a conference to determine the best course of action. After a semester, if, in the judgment of the Director, in consultation with the teaching staff and the parents, determines probation is necessary, written and verbal evidence supporting a case for Academic Probation will be gathered. This should clearly demonstrate one or more of the following:
- Consistent underachievement
- Repeated disruptive behavior
- Significant and repeated failure to complete work and meet deadlines
- Educational needs which the school is not able to meet satisfactorily
- Written communication will delineate the reasons for the Academic Probation placement and will clearly state student goals.
- A Primary or Middle School student will have one quarter to show marked improvement. During this time, the Director and teaching staff will put the aforementioned support systems in place. After one semester, if, in the judgment of the Director, in consultation with the teaching staff, the school’s personnel, resources, programs and other support systems do not adequately meet the needs of a student, the Director will notify parents of a termination of enrollment. Upon termination of enrollment, parents will be notified of their right to appeal the decision and may appeal to the KICS Board in writing within one week of notification.
- Re-admission: Students are normally re-admitted each year following the successful completion of the previous year. However, re-admission is not automatic. Students who have been previously placed on Academic Probation and are not making acceptable progress may not be re-admitted. If a student’s academic or behavioral progress takes a sudden and serious negative turn near the end of school year, the student may be placed on Academic Probation to begin the new school year. In this case, a parent conference will be held prior to the completion of the present school year, and all other protocols with regard to Academic Probation will be followed.
- The Director will inform the school board of the names of all students placed on Academic Probation and any student whose enrollment has been terminated.
RECOGNITION OF STUDENT NEEDS
On occasion a teacher may become concerned about a student who seems to need extra attention academically, socially, behaviorally, and/or physically. On those occasions the teacher will follow the sequence below to enlist additional aid in dealing with the student and inform the administration of his or her concern.
- Teacher will fill out the Recognition of Student Needs form and turn it in to the special needs director.
- Learning Support Coordinator will review the form and provide a forum for discussion concerning the apparent need at the next biweekly staff meeting. This discussion will provide an open forum enabling other teachers to give insight into the particular student and/or suggestions for improving a particular situation.
- Teacher will implement any strategies brought forth in the staff meeting, keeping record of the student’s progress with additional support from the administration, if necessary. Strategies may include, but are not limited to, testing, tutoring, specific study times, additional assistance, provision of supplemental resources, access to online grades, the repetition of a full school year, and ongoing communication with the teacher and administration.
- The situation will be re-evaluated in the next biweekly staff meeting. If there has been no progress or the situation has worsened, the teacher recognizing the need will meet with the director to discuss further actions to be taken in the classroom and make necessary communication to the student’s parent(s). If previous supports are not successful, a student may be placed on academic probation where supports will continue (Refer to Academic Probation Policy).
- In situations where it becomes clear that KICS cannot meet the needs of a student, enrollment may be terminated. Termination of enrollment may include a referral for professional testing to clearly define the needs of the student. If KICS cannot meet these documented needs, KICS reserves the right to deny re-enrollment.
Generally, in addition to daily reading time, there is 10 minutes of homework per night per grade level (i.e. a 5th grade student should have 50 minutes of homework). Parents must refrain from doing homework assignments for their children. Yet, they should also realize that they have a responsibility to assist their children by providing time and an appropriate place to study and concentrate. Incomplete homework assignments will adversely affect the student’s grades. Homework should generally be practice material for work covered in class. The time frame stated above is based upon the teacher’s assessment of the time necessary to complete the assignment for an average student.
High School Late Work Policy
Late Work (as opposed to make-up work):
Students may turn in a daily (homework) assignment ONE DAY late for a maximum grade of 60%.
Students may turn in projects or other major assignments according to the following scale:
- 1 day late—80% maximum grade (multiply by .80)
- 2 days late—60% maximum grade (multiply by .60)
- 3 days late—40% maximum grade (multiply by .40)
When we refer to the Primary grades, we are referring to grades KG-5: Primary (Kg-3) and Upper Primary (grades 4 -5).
Primary classes should be structured in intervals of 30-50 minutes with instructional time increasing as the grade level increases and predicated on daily Special subject areas, Learning Support pull outs, recess and/or lunch breaks. Instructional time should include all core subject content areas and be differentiated including either remediation or extension.
Primary students should be supervised by teaching or paraprofessional personnel at all time while on campus and when engaged in off campus school activities.
COMMUNICATION WITH PARENTS
The school has a weekly e-mail newsletter containing announcements, policies and advertisements. If you wish to make a submission, please contact the school office.
All parents and guardians with a declared e-mail address are automatically added to the KICS Communiqué circulation list.
KICS will utilize various means (face-to-face, phone, e-mail, newsletter, etc) to communicate with parents by e-mail. In an emergency situation the administration will attempt to contact parents with whatever appropriate means is available in a timely manner.
Twice each year, KICS will conduct parent-teacher conferences for students in Kindergarten through Grade 5 to coincide with the end of the first and third quarter.
Additional informal conferences are encouraged and may be scheduled before and after school. Parents may set up a conference by contacting a teacher to arrange a suitable date and time. Teachers likewise will contact parents to arrange a suitable date and time should the need arise.
Parents of students in grades 7-12, with a grade of 79 or below must attend a parent-teacher conference mid-semester. The office will contact parents to schedule these conferences.
KICS values the feedback it receives from staff, parents and the wider community and believes that a process for the acceptance, monitoring and resolution of conflict, complaints and grievances is in the best interests of maintaining a harmonious, supportive and productive school community. This grievance policy is aimed at providing a mechanism for resolving grievances in a quick, simple and flexible manner in a supportive and co-operative environment with the utmost confidentiality and sensitivity.
All members of the KICS community are expected to follow the model for conflict resolution which Christ outlined in Matthew 18. The one offended is to address the offending party in order to give that person an opportunity to clarify the problem and, if necessary, to seek forgiveness. This should be conducted during non-instructional times.
In all cases, the aim is to handle grievances in a Biblical, professional, charitable manner involving only those directly concerned with the offense and its resolution. Though temptation to talk with others who are not party to the issue or situation may arise, gossip is not God’s means for resolving conflict and will not be condoned within the KICS community.
The policy does not apply to allegations of sexual abuse or harm to children, or the discrimination, harassment or bullying of students, employees or visitors to the School. The School has specific policies in place for dealing with such grievances.
The grievance procedure commences with an informal approach. When not resolved using the informal approach, a formal one will be utilized.
Staff, students, parents or members of the public who feel aggrieved should seek resolution of the problem at the earliest time and at the source of the grievance wherever possible. This might take the form of a direct approach in person, carefully and clearly stating the nature of the concern and what a preferred outcome might be. Only where this is not possible or appropriate, should the grievance procedure take a formal approach.
The complainant should state the nature of the grievance in writing, providing specific information and examples. This written complaint should be provided to the appropriate person following the Organizational Chart. The appropriate person may delegate the grievance investigation to another person, if appropriate. The member of staff should assist the parties to work towards resolving the grievance through following the procedures outlined below. The staff member should carefully document the steps taken and information obtained pertaining to the resolution of the grievance. If a resolution can be reached, the staff member should work with the parties to put this agreement in writing.
At the formal stage of the grievance resolution process the following procedures should be followed:
- Where the grievance may have legal consequences, the grievance will be referred directly to the Director, or the Chair of School Board if the grievance relates to the Director.
- Once a formal grievance is filed to the appropriate party, relevant persons are interviewed separately at the first instance, and where appropriate, further meetings with both parties may be arranged.
- At any meeting between the appropriate party and the complainant or respondent, the latter two parties may bring a support person with them.
- Alternatives that may resolve the grievance should be explored. This might include mediation.
The parties to the grievance should be advised of the appropriate party findings and proposal to resolve the issue.
- If agreement is reached then this should be recorded in writing.
- In the event the matter cannot be resolved, the appropriate party shall advise the parties accordingly, and record the steps taken to resolve the matter and the issues that remain unresolved between the parties. The appropriate party shall then advise the party who filed the grievance of their right to request a review by the Director (or appropriate party).
- Once an agreed resolution has been reached, the appropriate party shall ensure that appropriate steps have been taken to implement any remedial action necessary and to monitor the situation to ascertain both the effectiveness of this remedial action, and that victimization of either the complainant or respondent does not take place.
Students and staff shall reflect the Christian values of the school through appropriate dress.
Guidelines and Expectations
Students at KICS may select clothing and accessories reflecting personal taste and style while remaining within the school guidelines of adhering to Biblical values, modesty, cleanliness, neatness, and respect for the host country norms.
Parents are expected to exercise wisdom and discretion in ensuring that their children adhere to the dress code.
In addition to the guidelines listed below, the administration will be deemed the final arbiter on any clothing or accessory’s appropriateness for school, ensuring it will complement the educational process, purpose, and values of the school.
- Clothing must completely cover cleavage, midriffs, shoulders, thighs, and undergarments at all times.
- Shoulders must be covered with straps of at least two fingers in width.
- Shorts, skirts, and dresses must be no more than one hand-width above the knee.
- Trousers/shorts/skirts must be well-secured at or above the waist.
- Clothing must be reasonably well-fitting and not excessively baggy or over-sized.
- Clothing must be clean and in good repair without holes, rips, tears or excessive fraying.
- Footwear must be worn at all times.
- Head coverings may be worn for religious purposes with the approval of the administration.
- Hats may only be worn in passing time and lunch. In classes, it is up to the teacher’s discretion.
- Girls may wear make-up in moderation.
- Jewelry may be worn in moderation.
Prohibited Clothing and Accessories
- Clothing that promotes or advertises illegal substances
- Clothing that promotes or advertises substances prohibited on campus
- Clothing that promotes individuals, groups, lifestyles, or activities that are considered offensive, immoral, or illegal
- Excessively tight-fitting or see-through clothing
- Body piercings that detract from instruction
- Plastic/rubber flip flops
P.E. Dress Code:
*KICS t-shirt and black shorts
*Athletic shoes (to prevent slipping on grass and the cobblestone surfaces)
Discipline shall be maintained at KICS in order to provide an environment conducive to quality Christian-based education and in order to maintain safety.
It is the desire of KICS to create a safe environment where all students may thrive. When a student’s behavior or attitude is in conflict with the standards of the school, every effort will be made to encourage the student to comply with these standards.
Students with medical conditions affecting their behavior are expected to align their attitudes and behavior to school wide expectations.
As indicated below, there are three progressive categories of student misconduct. Depending on the severity of the misconduct, administration reserves the right to start the discipline at any of the three levels. Additionally, administration reserves the right to elevate the level of disciplinary action to the next level based on reoccurring violations.
Minor Misconduct: Behavior adversely affecting classroom instruction and campus order.
Minor misconduct includes noisiness, interrupting a teacher, not paying attention, class disruption, line jumping, pushing, making faces, littering, tardiness, etc.
Teachers will initially administer discipline such as
- exclusion from selected activities
- restricted campus movement
- recess/lunch restrictions, etc.
- If inappropriate behavior continues, the teacher will advise the parents and may request a parent/student conference.
- A record of the minor misconduct shall be held on the student’s file for one semester.
- If student persist with these behaviors, the KICS administration will deem them to be major misconduct.
Major Misconduct: Behavior and attitudes jeopardizing classroom instruction and campus order.
Major misconduct includes blatant disobedience, disrespect of authority, damaging property, vulgarity, inappropriate affection, skipping classes, bullying, cursing, lying, stealing, cheating, dangerous horseplay, fighting, etc.
For major misconduct, administration will normally notify a parent or request a parent conference and impose appropriate discipline that may include:
- School community service
- Loss of campus privileges
- Restitution for damages
- In school suspension
- A record of the major misconduct shall be held on the student’s file for two semesters.
- If students persist with these behaviors, administration will deem them to be gross misconduct.
Gross Misconduct: Comprises unlawful acts, dangerous conduct and morality violations.
Gross misconduct includes use or possession of alcohol, tobacco and illegal substances, physical threats and assaults, sexual activity, etc.
For acts of gross misconduct, administration will immediately suspend the student and request an urgent parent conference. Administration will then impose appropriate discipline.
- Legal redress
- A record of the gross misconduct shall be held in the students file indefinitely.
Incidents of misconduct will be reported to the administration verbally or by e-mail.
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Technology Setup and Initiation
- The Staff Member will attend the training sessions provided by the KICS IT Coordinator or my respective teacher/supervisor to learn how to properly access the technology resources for both KICS devices as well as personal ones.
- If the Staff Member desires to connect a personal technology device to the KICS technology resources the Staff Member will contact the KICS IT Coordinator. The Staff Member will not ask his/her colleagues or students.
- As part of the setup the Staff Member understands that He/She will provide the KICS IT Coordinator access to my device so that they can perform one or more of following connection steps:
- Enter the SSID
- Gather all MAC addresses
- Record the connection information, including my name and affiliation to KICS.
- As part of the setup the Staff Member understands that He/She will provide the KICS IT Coordinator access to my device so that they can perform one or more of following connection steps:
- The Staff Member will not tamper with the KICS technology equipment (cabling, computers, access points, etc) in an effort to connect any device (personal or KICS owned) without prior approval from the KICS IT Coordinator.
Copyright and Legal Issues
- The Staff Member will not use any KICS technology system for illegal or commercial purposes including pirating, downloading, or making unauthorized copies of music, images, movies, shows, software, or any copyrighted material. The Staff Member will respect copyright laws.
- The Staff Member will not use any file sharing software to download or share files via the Internet. Examples of such software include Limewire, BitTorrent, BearShare, Ares, Morpheus, and iMesh.
- The Staff Member will not use the KICS technology system to access inappropriate material, namely:
- Profanity, pornography, sexually explicit pictures or words, any material showing extreme violence or other obscene behavior.
- Instructions for doing illegal activities, such as: making bombs or drugs, creating computer malware, invading other people’s privacy, defrauding telecommunications companies, or obtaining unauthorized access.
- The Staff Member will not use any means (external web proxies, asking staff to log into blocked sites, etc.) to bypass the KICS Firewall and/or Content Filter in order to view content that has been deemed inappropriate and subsequently blocked by KICS or to access appropriate sites which have been blocked during the school day to conserve bandwidth for academic purposes.
System Security and Integrity
- The Staff Member will not remove, replace, or tamper with the KICS serial number, asset tag, Operating System, or any other sticker on computer equipment.
- The Staff Member will not move, tamper with, remove, exchange, or install any technology components at KICS without authorization from the KICS IT Coordinator.
- As a student, I will not install or download any software onto computer systems owned by KICS without prior authorization from the KICS IT Coordinator.
- Faculty and Staff are allowed to download and install software onto KICS desktop/laptop computers; however this software must be legally obtained and properly licensed. Any applications that are not free/open source must be authorized by a member of the KICS IT Coordinator before installation. This is a necessity to conform to legal/licensing standards.
- The Staff Member will not attempt to gain unauthorized access to any part of the KICS technology system resources or other people’s files, nor use the KICS technology system to illegally access other systems/servers on the Internet.
- The Staff Member will not use any technology/software in an attempt to gain unauthorized access to the internet while connected to KICS technology. This includes proxy avoidance software, tunneling software, and VPN connections. (e.g. Hotspot Shield, Hide My IP, etc.)
- The Staff Member will not use any domain account (login) other than his/her own. The Staff Member will not access or use email or website accounts (e.g. Facebook, Gmail, Ning) that are not his/her own, and the Staff Member will not share his/her login with anyone other than a responsible staff member.
- The Staff Member will report any violation of these guidelines by any individual to a responsible staff member.
Privacy and Safety
- The Staff Member will use caution and consideration when posting personal information or pictures of myself or others on the Internet. The Staff Member will remove any information or pictures he/she has posted of another person at their request.
- The Staff Member will use extreme caution when he/she post information that might put KICS, or other students, staff, and families at risk and will remove any information deemed unsafe when asked by a responsible KICS staff member.
- The Staff Member will not send threatening, illegal, vulgar, obscene or harassing materials.
- The Staff Member will not post false or defamatory information about any person or organization.
- The Staff Member will not broadcast messages on the network.
The Staff Member understands that all technologies (including internet connectivity) provided by KICS exist primarily to promote academic study and school operations. The Staff Member understands that by using these technologies he/she is accepting the authority of KICS, the KICS IT Coordinator and the KICS Administration. The Staff Member will comply with instruction from these authority figures concerning his/her use of technologies, including the revocation of his/her technology privileges if they deem the situation is warranted.
- The Staff Member will not play online games using school computers (including computers in boarding homes) or my own personal computer, unless each use is authorized by a teacher.
- The Staff Member will limit his/her use of KICS storage (my local hard drive as well as the storage provided on the server/s) to school-related purposes and he/she I will not use KICS file servers to store personal files, including pictures, music, movies, shows, etc.
- The Staff Member will keep his/her password a secret and log off after each session. The Staff Member understands that he/she will be held responsible for ALL use of my account.
- The Staff Member will report any possible security problems that he/she discovers to the KICS IT Coordinator or other responsible staff.
- If The Staff Member have a legitimate reason for doing something prohibited above, the Staff Member will seek permission first. The KICS IT Coordinator is happy to assist and find a solution that will serve legitimate needs.
- The Staff Member will be a good steward of the KICS Technology Resources, namely:
- Limit time on the technology (if I have nothing else to do, make sure that no one else needs the computer)
- Limit storage space used for files (large media files may be deleted at the discretion of the KICS IT Coordinator.)
- Conserve printer ink, toner, and paper (don’t waste these items; pay for all personal use)
- Conserve Internet bandwidth for academic purposes (avoid movies, instant messaging, skype, Internet radio, youtube, chat, and other streaming media that will slow down the Internet for everyone)
- The Staff Member will avoid plagiarism: the Staff Member will not take the ideas and words of others and present them as if they were his/her own. The penalty for plagiarism may be found in the Student Handbook.
- Files in the students “Public Folders” directory will be removed at the end of each semester. Files in the staff “Public Folders” will be deleted at the end of each semester.
- The Staff Member understands that all student user accounts and files will be deleted one day after the end of each school year. The Staff Member will backup any documents he/she wishes to keep.
Consequences of Not Abiding By This Policy
If the KICS IT Coordinator, Administration, or staff have reason to believe that there has been a breach of policy the following steps will be taken:
- Information and documentation will be gathered as soon as it becomes apparent.
- A relevant KICS administrator will be notified immediately.
- The individual responsible for the device causing the breach of policy will be addressed by a responsible KICS staff member and a KICS administrator.
- If the device is property of KICS then the device will be confiscated and analyzed to determine the source of the problem.
- If the device is not property of KICS the owner will immediately provide the device so that KICS staff can determine the source of the problem.
- The issue will be discussed and the offending software will be removed and/or behavior will be discontinued.
- A course of action will be determined by the KICS Administration concerning the offense and discussed with the individual (and parents in the case of a student.)
- Written documentation will be recorded concerning the offense and the outcome.
Below is a list of the possible actions by the KICS Administration as a result of a breach of this policy and guidelines. Based on the severity of the occurrence one or more of these actions may be deemed appropriate.
- Verbal warning about the occurrence (If the offender is a student, parents will be notified)
- Suspension of technology access for a period of time as determined by the responsible administrator
- Revocation of all technology privileges for the remainder of the semester/year
- School suspension (students)
- School expulsion (students)
- Possible suspension (staff)
- Possible termination (staff)
ADDITIONAL TECHNOLOGY AND COMMUNICATIONS
The school’s computer equipment is to be used exclusively for school purposes. You must not reveal any school computer passwords to anyone.
Copying, printing and removal of data and software are forbidden and new software may only be installed with the written permission of the director.
Where appropriate and authorized by the director, staff may use the Internet for school activities. Published information must not be released under the school name.
Using the Internet to access and/or distribute any kind of offensive material, including, but not limited to pornography and slander, is strictly forbidden and will be dealt with in accordance with the school’s disciplinary code.
The school e-mail address is for communicating school matters only.
E-mails must be accurate and presented in a professional manner because they have the same legal status as paper-based communications. Copies of important e-mails should be stored. E-mails should only be sent to relevant parties.
E-mail has become a standard of communication, however teachers are reminded that often e-mail is a poor substitute for face-to-face communication. If the e-mail is confidential, the sender must ensure all necessary steps are taken to protect the affected parties.
Disclosure of Information
The school believes in the principle of privacy of correspondence as established by law.
Unauthorized access to school information is forbidden. You may not share information about KICS with any unauthorized party, such as another school, without the permission of the director. You may not use any information relating to the school for personal gain.
Employees, staff and other officers of the school shall at all times desist from prying tendencies including but not limited to unauthorized interception or opening of private or official correspondence. Only authorized employees, staff or officers of the school may open or reply to official correspondence.
Employees, staff and other officers of the school shall not at any time while employed or attached to the school, or at any time thereafter, make public or disclose to any person any information as to the business dealings, teaching practices or affairs of the school, or those of its associated businesses, schools or customers. They may not while employed or attached to the school, or at any time thereafter, make public or disclose to any person any other matters concerning the school or those of its associated schools or their customers which may come to their knowledge in the course of employment or attachment except in so far as it is lawful, necessary and proper in the ordinary course of duty.
Employees, staff and other officers of the school shall always have utmost regard for the reputations of other persons. They shall desist from all forms of false and malignant accusations, rumors and gossip.
The school may claim or exercise a right to indemnity, contribution, set off or similar remedies in respect of liability incurred to third parties for unauthorized communications, the publication of which infringes any defamation or intellectual property laws for the time being in force.
I hereby give Kigali International Community School (KICS), its assigns and legal representatives the irrevocable right to use my child(ren)’s name/photograph/image/audio recording/video recording/ and likeness (“Student’s Image”) in all forms and manner including but not limited to publication on Internet Web Sites, broadcasts, print media and any other publications as released to or by KICS.
While I entrust KICS with the integrity to use “Student’s Image” for noble purposes, I understand that KICS cannot control unauthorized use of “Student’s Image” by persons not associated with KICS once “Student’s Image” has been published. I hereby forever waive any right to inspect or approve any publication of “Student’s Image” by KICS.
I have carefully reviewed and understand the above provisions and agree to be bound by them. I voluntarily and irrevocably give my consent and agree to this Release and Waiver.
HEALTH AND SAFETY
It is a fundamental objective of KICS and all staff members to maintain a healthy and safe place of work. The school will make available necessary safety equipment to protect staff members against hazards, provide adequate training to promote safe working conditions, investigate any known safety hazards, and make reasonable provisions for the health and safety of all employees.
You shall always keep the working place clean, tidy and free from such objects as are likely to cause accidents or increase the risk of accidents or injuries. Paths, corridors and all emergency exit points must be kept free from obstruction or slippery matter.
You are reminded that you are responsible for ensuring that you act in a safe and sensible manner at KICS and failure to do so will lead to disciplinary action up to and including dismissal.
The school may disclaim liability for injuries and losses to the extent that they are occasioned or aggravated by the employees’ omission to wear such protective clothing or equipment as may have been provided.
The school may disclaim liability for injuries and losses to the extent that they are wholly or substantially attributable to a claimant’s own negligence, recklessness, or flagrant disregard of the provisions of this handbook or such express instructions as may have been given.
The school may claim or exercise a right to contribution, indemnity or similar remedies in respect of liability incurred to any person as a result of an employee’s negligence, recklessness or non-compliance of this section.
Protective Clothing and Equipment
It is a condition of your employment that for specific tasks you must wear protective clothing, safety glasses and hearing defenders provided by the school. You must have immediate access to disposable gloves.
All defects in any protective clothing, safety glasses, hearing device or other protective equipment must be reported to the administration.
In the interest of general efficiency and the safety of all concerned, you must contribute to the general tidiness of the school by observing good housekeeping practices and keeping your work area clean, dry and tidy. Corridors, doorways and paths must never be blocked.
If you are in charge of school equipment you are expected to keep it in a clean and safe condition.
If anyone contracts an illness or sustains an injury at school, you must follow the injury/illness protocol:
If a student or a staff member becomes injured or ill:
- The student’s teacher or the nearest staff member should respond to the injured/ill person and render aid. They should comfort the person while ascertaining the extent of the injury/illness. If the responding adult is able to care for the injured/ill person they should do so until they are able to turn the care over to another responsible adult or the injury/illness has been resolved.
- If the injury/illness is beyond the capability of the responding adult then the Director should be notified immediately. Call the front desk or make the Receptionist aware immediately. One staff member should stay with the injured, one staff member should secure the area, and one staff member should contact the front desk.
- If the treatment has been completed and the person is able to return to class/work complete an injury/illness report and retain it on file.
- If the person needs further attention, and it is safe to do so, remove the person to the front office. The person may be transported to a medical facility, released to his or her parent, or remain in the front office area under the supervision of the receptionist until released to his or her parent or he or she is able to return to class.
- An injury/illness report is to be completed for each incident. If a student is the injured or ill person a copy of the report is to be given to or sent home to the parent.
- The original report is to be retained for the school files.
- There are medical items in the school office. You should know their location.
You should try and avoid direct contact with bodily fluids. You must wear disposable gloves when dealing with an injured staff member or student and you must put them into a plastic bag after use for disposal. You should wash your hands when you have removed the gloves.
You must ensure that all surfaces contaminated with bodily fluids are immediately washed and disinfected.
The school shall not accept any liability in respect of any infection or disease contracted by an employee as a result of his own non-compliance with the above two paragraphs. The school mayexercise or claim a right to indemnity, set off or similar remedies in respect of liability for infections contracted by third parties as a result of an employee’s non-compliance.
LIST OF COMMUNICABLE DISEASES
The health of every child at KICS is important and, thus, all measures should be taken to ensure the well-being of the student body through limiting the spreading of communicable diseases.
Students who exhibit signs of a communicable disease will be sent to the school office for evaluation. Parents will be advised of the situation and if necessary asked to collect the student. Examples of sickness which the school requests parental discretion include the following:
- Chicken pox – Exclusion until no fever and all vesicles are crusted and dry.
- Conjunctivitis – Exclusion until free of inflammation of the eye or eyelid.
- Head lice – Exclusion until free of nits and live lice.
- Impetigo – Exclusion until a physician certifies in writing the student is no longer contagious.
- Diarrhea – Exclusion until diarrhea has stopped for 24 hours.
- Sore throat – Exclusion for strep or tonsillitis until a physician’s written diagnosis and 24 hours on antibiotics.
- Productive cough (cough producing mucous or blood) – Exclusion until a physician certifies in writing the student is not contagious.
- Vomiting – Exclusion until vomiting and fever has stopped for 24 hours.
- Unidentified rash – Exclusion until a physician certifies in writing that the rash is not contagious and/or no evidence of rash is present. Heat rash and allergic reactions are not contagious.
- Influenza – Exclusion until a fever has stopped for 24 hours or a physician certifies in writing the student is no longer contagious.
- Fever – Exclusion until the fever has stopped for 24 hours.
KICS has a plan in place for emergency situations. In an emergency, every effort will be made to contact parents as soon as it is appropriate to do so.
In a medical emergency, students will be transported to a local hospital and every effort will be made to contact the parents.
Medical Treatment and Medications
Although KICS does not employ a school nurse, we have sufficient medical personnel readily available. There is a medical area for students who are ill or injured. Administrative staff will determine whether students should return to class or be sent home. If a student is to be sent home, parents will be contacted. Administrative staff may issue medicine to elementary and middle school children on an emergency basis once parents have been contacted and have given approval.
Parents should advise the director if a student is on daily medication. Medication can be dispensed at the office with written parental permission.
Before entering KICS, students must provide pertinent immunization records as part of the application process.
KICS does not have insurance to cover individual student health or injury issues. It is the parents’ responsibility to ensure that students have adequate accident and health insurance when they are at school and traveling on class field trips.
CHILD PROTECTION POLICY
In addition to our stewardship in regards to student development, students are, in essence, also customers. An ongoing dialogue with parents can only enhance the learning process, especially if a student is falling behind. It is expected that a parent will always have received an e-mail or phone call from a teacher (hopefully several), communicating their concern and ways to remediate/address the situation. Parents should not be surprised by a low grade on a progress report or report card. Teachers will be informed when one of their students are placed on probation and the reason behind the decision. Teachers will establish regular communications with the parents until the probation is over.
Elementary teachers should have one day a week (preferably Mondays) where marked assignments are sent home in a folder. Requiring parent’s signatures through a mechanism of your choosing is highly recommended. This will furnish proof that the parent knew or should have known of their child’s grade prior to the progress report or report card.
- Purpose – Kigali International Community School (KICS) is committed to providing a safe environment for all children entrusted to its care. In a world where sexual and physical abuse of children is a sad reality, we are taking steps to assure that children are safe from such abuse. The primary goal of this policy is to reduce the risk of harm to children.
- Background – KICS has as its authority the Bible, the Word of God, in establishing a Child Protection Policy. In accordance with Scripture, this policy balances the principles of:
- God-given parental authority to raise and discipline their own children (Proverbs 22:6 and Deut. 6:6-7)
- Open rebuke with the aim of restoration when a person sins (I Timothy 5:20, Luke 17:3)
- Respect for and obedience to state authority (Romans 13:1-2)
- Forgiveness and restoration do not preclude the consequences of sin or violation of the law. Neither parental rights nor religious freedom are intended to give protection to abusers. KICS will be transparent in its policy and procedures, yet confidential and impartial in its response to allegations of abuse. Child abuse is a crime, and KICS will comply with all relevant laws established by the government of Rwanda pertaining to the protection and safety of children.
- Definitions – KICS recognizes that cultures and social contexts differ in their perspectives on what is considered to be abuse. KICS defines abuse as follows below:
- Physical Abuse: Violent act(s) intended to cause or likely to cause physical injury including but not limited to burns, bites, bruises, lacerations, bone fractures or head injuries.
- Sexual Abuse: Any exploitation of a child for sexual gratification. This would include but is not limited to genital fondling, molestation, exhibitionism, rape, incest, sexual exploitation, involvement of children in pornography and prostitution.
- Emotional Abuse: Chronic mental or emotional anguish or pain caused by humiliation, rejection, verbal abuse or isolation.
- Neglect: Persistent neglect by the child’s care provider, with a failure to provide adequately for basic human needs – food, shelter, medical care and clothing. This includes failure to protect a child from any danger which may affect health and development.
- The director will arrange for mandatory education of staff and students regarding prevention, nature, signs of abuse and neglect on an annual basis. The director will remain current on trends concerning abuse policies. In addition, staff and students will be made aware of child protection policies and procedures. All teachers within the first semester of employment will complete child protection training, and will read and sign a copy of the teacher/student guidelines
- Any suspected incident of sexual or physical abuse of a child shall be reported immediately to the director. Teachers and staff have a responsibility to protect students and act as their advocates in cases of suspected child abuse. In all decisions, the safety of the child will remain the foremost concern.
- All complaints received from staff and students will be handled according to the Child Protection Policy/Procedure. Every attempt will be made to conduct a thorough and unbiased assessment of the complaint.
- Every reasonable attempt will be made to protect the complainant and the accused from retaliation. Any retaliation against the victim or accused, from any source, or attempt to interfere with the assessment may be grounds for dismissal from the student body or the KICS staff.
- If a complaint is made without substance or basis, discipline will be affected against the complainant.
- All KICS applicants prior to employment will voluntarily submit to background screening. The background screening will include, but not be limited to the following: an independent background check that includes a nationwide review of criminal history information and sexual predator databases, an interview, and references; each reference will be asked if they have concerns about that individual working with children and, if so, to specify the nature of their concerns.
- An individual shall not be employed by KICS if the background screening reveals information demonstrating that he/she has engaged in any form of child abuse.
- Substitute teachers and regular volunteers are required to provide two references and will be interviewed by the Director. In addition, they are required to show evidence of police clearance from their home country (such as the visa page in their passport). Occasional volunteers are required to sign the volunteer guidelines, and cannot be alone with a child in an isolated setting. In situations where volunteers are alone with a child – such as tutoring – the door must be open, or the child and the volunteer must be visible through the window. Any volunteer working alone with children must go through the same checks as substitute teachers and regular volunteers. All volunteers must read and sign the volunteer guidelines.
- Under no circumstances will a student with a prior conviction for sexually related offenses be admitted to KICS.
- Procedure for abuse complaints when the accused is a KICS student or staff member
- The director will convene the Child Protection Committee within 48 hours of receiving a complaint of child abuse to evaluate the reports. If it is decided the substance of the reports warrants it, the director will take steps to:
- If appropriate, immediately refer the complainant for a physical exam.
- Provide support to the complainant through a trusted adult of the same gender.
- Endeavor to ensure the complainant will at no time during the assessment period face the accused.
- Contact the parents/legal guardians of the complainant, and/or the parents of the accused, if the complainant or the accused is a student, and require the parents to come to KICS as soon as possible. If the accused is a married staff member, the spouse will be informed.
- Notify the School Board Chairman.
- Suspend the accused from the KICS campus until the assessment has been completed.
- Give a brief notice to the staff informing them that the student or staff member has been placed on administrative leave. Determine whether or not to call upon an outside person(s) to work with the committee in the assessment.
- Within 48 hours of receiving the complaint, the entire Committee will interview the complainant or receive the written report of the persons who have conducted the interview with the complainant. In some cases, being interviewed by the entire Committee may be more traumatic to the complainant. In these cases the Committee will choose 2 people to conduct the interview, and summarize all statements.
- The committee will also interview the accused separately. It is the right of both the accused and the complainant to bring another individual of their choosing along with them during the assessment.
- Any individuals who are witnesses or may be able to give corroborative statements will also be interviewed by the Committee.
- If the Committee determines the complaint is justified, the Director will expeditiously arrange for the following as appropriate:
- An assessment of need for care of the complainant and the availability of care.
- Dismissal from school and immediate removal from campus if the accused is a student.
- Immediate and permanent cessation of employment if the accused is a KICS staff member.
- Reporting the abuse to the appropriate authorities as follows:
- Parents of the complainant and accused if the accused is a student.
- If the accused is a KICS staff member a report will be made to the appropriate educational/credentialing board and child abuse authorities in their home state/country and their national embassy.
- Appropriate legal authorities according to Rwanda law.
- Mission board of accused (if applicable).
- A brief report stating the accused has been removed from campus for abuse will be made to the staff and to the school community to allow other victims to come forward. If possible, permit complainant to see this report before it is distributed.
- Provide ongoing emotional support for any who are identified as needing it.
- If the complainant, the complainant’s family or accused is dissatisfied with the decision of the committee, a complaint may be taken directly to the School Board Chairman who will bring the matter to the School Board for further consideration.
- If the Director is accused of abuse, the Chairman of the Board will perform all the duties of the Director outlined in this policy.
- If the accused is on the Child Protection Committee they will be replaced by another staff member of the same gender until the charges are dropped, or permanently replaced if the charges are substantiated.
- The director will convene the Child Protection Committee within 48 hours of receiving a complaint of child abuse to evaluate the reports. If it is decided the substance of the reports warrants it, the director will take steps to:
- Procedure for abuse complaints when the accused is not a KICS student or staff member
- Students and staff are encouraged to immediately report all suspected abuse to KICS administration.
- Any complaint made to a KICS staff member must be referred to the Director at the first opportunity, but in no case longer than 24 hours after the complaint has been made.
- The Director will refer matter to appropriate local legal authorities according to Rwandan law.
- Child Protection Committee – The Child Protection Committee will consist of the Director as the chairperson, a female staff member and a male staff member selected by the Director. The committee has the authority to appoint additional members, as needed, in any given incident. Committee members will be selected at the beginning of the school year and serve during the year.
- Legislation – What is not mentioned in this policy shall be governed by Rwandan law regarding the rights and protection of children against violence and abuse.